How to change a template to landscape in quickbooks: A step-by-step guide to adjusting your QuickBooks templates

Changing a template to landscape orientation in QuickBooks allows you to better customize your invoices, estimates, or other forms. While QuickBooks’ default templates are set to portrait, you can create a landscape layout by adjusting your template’s settings and printer preferences. Here’s how you can do it:

1. Open the Template:

Navigate to Lists > Templates. Select the template you want to modify, right-click, and choose Edit Template.

2. Edit the Template:

Within the template editor, arrange the fields to fit a landscape orientation. Drag and resize boxes as needed to optimize the space for wider printing. QuickBooks’ built-in tools let you change layout positioning to some extent, but may not directly offer a “landscape” toggle.

3. Set Printer to Landscape:

Go to File > Printer Setup while on your selected form (e.g., Invoice, Estimate, etc.). In the printer setup dialog, select the form type, then choose your printer and click Properties or Preferences. Here, you can switch the orientation to Landscape before printing.

4. Save and Test:

Print a test version of your form to ensure everything fits as expected. Make further adjustments in the template editor if necessary.

As a professional interior designer, I always approach customization from an aesthetic and functional perspective. Think of your invoice or document like a room: maximizing horizontal space (landscape view) mirrors open-plan layouts, which are popular for their practicality and visual appeal. For those looking to further personalize or streamline administrative tools, integrating a home designer platform can provide inspiration for both physical and digital layouts—helping you achieve clarity and elegance, whether on paper or screen.

Tips 1:

Use high-quality logos and consistent fonts to maintain a professional look in your customized landscape forms.

FAQ

Q: Can I permanently set landscape as the default orientation for all templates in QuickBooks?

A: No, landscape orientation must be chosen per template via printer setup each time you print, as QuickBooks templates default to portrait.

Q: Will changing the template orientation affect data fields?

A: It may require you to rearrange or resize fields to ensure proper alignment in landscape.

Q: Does QuickBooks Online offer landscape printing?

A: As of now, QuickBooks Online has limited template customization, and landscape orientation is primarily controlled by printer settings.

Q: Are third-party templates for landscape orientation available?

A: Yes, some third-party providers offer customizable landscape templates compatible with QuickBooks Desktop.

Q: Can I preview my template in landscape before printing?

A: Yes, always use the print preview feature in QuickBooks to check layout changes before finalizing your print job.