How to Write a Work from Home Approval Email: 1 Minute to Crafting Your Perfect Request

Writing a work from home approval email requires clarity, professionalism, and a tone that fosters trust in your employee's ability to perform effectively remotely. Start by affirming your support for their request, state the approved dates or schedule, and briefly recap any expectations or guidelines relevant to working from home (such as work hours, check-in protocols, or deliverables). If necessary, include resources for remote work and encourage open communication to address potential challenges. Here's an example template you can adapt to your organization's policies:

Subject: Work from Home Request Approval

Hi [Employee Name],

I am writing to confirm that your request to work from home on [date(s) or days of week] has been approved. During this period, please ensure you are available during our standard office hours and keep regular communication via [preferred channels, e.g., email, Slack, Zoom].

If you encounter any issues with connectivity or require additional resources, let me know so we can support your productivity at home. Please continue to submit your progress updates as usual.

Let me know if you have any questions or need further clarification.

Best regards,

[Your Name]

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Tips 1:

Be clear and concise in your approval email. Restate any important expectations and offer support to set your employee up for work-from-home success.

FAQ

Q: What should I include in a work from home approval email?

A: Include the approval statement, dates/times for remote work, expectations (like work hours and check-in methods), and any available support resources.

Q: How formal should a work from home approval email be?

A: Match the tone to your organization’s culture but maintain professionalism, especially if you’re addressing a formal request or HR requirement.

Q: Should I outline work-from-home guidelines in the approval email?

A: Yes, a brief recap of key policies and expectations helps prevent misunderstandings and supports accountability.

Q: Is it necessary to offer resources or tools in the approval email?

A: It’s helpful to mention or link to remote work tools and contacts for tech support, showing proactive support for the employee’s success.

Q: Should I encourage open communication in a work from home approval email?

A: Absolutely. Invite questions and foster a transparent environment to address any remote work challenges collaboratively.